Module 10: Logistics and Preparation – Countdown to event day

This is where night sweats, crazy dreams and sleepless nights can kick in - especially if event organisers have not taken the time to document things and don't have a clear system for event delivery in place. This is the pinnacle of it all - all the hard work to date is now hinging on the effectiveness of event delivery and all you can think of is, 'Did I order enough portaloos?!'.


Module Outcomes

  • Learn tools and techniques to ensure the countdown to event day is seamless

  • Gain an understanding of why briefings and communication are critical in the final event planning stages

  • Understand how to manage crowds effectively

 

Lesson 1: How to survive the countdown to event day

By the end of Lesson One you will be able to clear your headspace of all of those innumerable little things you need to do in the final month before an event. You will understand why those little things really are super important to ensure you are able to deliver an exceptional event experience on the day.

Lesson 2: Run sheets and briefing sessions are your friend

By the end of Lesson Two you will have the tools at hand to write a Run Sheet and MC Notes for use during your event. You will understand why briefing sessions and stakeholder meetings are crucial to the success of your event, and how and when to organise them.

Lesson 3: Is the site ready for the crowds?

By the end of Lesson Three you will have a clear understanding on the nitty gritty operations of your event from layout of the site plan and its preparation, to how to organise the hiring of necessary equipment, and handling crowd control.

 

Each lesson includes 

  • Online on-demand pre-recorded training video 

  • Supporting resources, tools and templates to help you action learnings 

  • Successful case studies and examples to highlight how others do it well

  • Links to further supporting readings, podcasts and blog articles to extend your knowledge 

  • Access to Q&A sessions to allow further discussion on the topic 

 

Resource included

  • Event Delivery Run Sheet Template

 

Event committee communication tool.png

Case Study: Blerter

INTERVIEW WITH ANTHONY VERNON 

Blerter is a simple, easy-to-use platform that helps events centralise communications, operations and safety processes, connecting the entire event team in one place. It allows events of any size and scale to manage risk, streamline delivery and increase engagement at their event. 

Running major events involves juggling complex, dynamic environments along with managing a diverse workforce and the public in mass. With  Blerter, events can reduce response time to operational issues, by deploying resources faster, reacting to situations as they arise and keeping your event team informed

 

Testimonial

We were prepared to muddle through and have a crack at coordinating an event but there’s no doubt that with Linda’s expert help the end product was superior to what it would have been had we pushed through by ourselves.

- Kathryn Stevents, Event Coordinator, Kingaroy BaconFest

 

Cost: $150 + $15 GST for individual or event committee

Linda Tillman