The pre-planning stage is the golden nugget that all event committees need – a way to systemise their event and create plans and processes that will empower the team.
This stage is the most critical in terms of being more efficient and reducing unnecessary pressure and stress.
Setting milestones, deadlines and key dates for the overarching event plan allows you to better delegate tasks and reduce the stress for all committee members. Stop overloading your mind and document the process!
In this episode, Linda shares practical tips and advice on how to effectively pre-plan for your event to save time and stress in the entire planning process based on these 5 steps:
- Setting up the overarching event planning timeline
- Updating your strategic and operations plan
- Ensuring you have the appropriate team within your committee and equipping them with the tools they need to get on with their job
- Setting up efficient and effective meeting processes
- Setting up online collaboration systems
2:05 The 5 steps of event pre-planning
2:50 Step 1: Your 12-month planning timeline - the executive group’s Bible
4:11 Step 2: Using your strategic & operations plan
5:24 Step 3: Ensuring you have the appropriate team within your committee and equipping them with the tools they need
6:08 The most effective event committee structure
7:09 Step 4: Setting up efficient and effective meeting processes
8:37 Communication methods for the committee
9:49 Setting up effective online collaboration and record-keeping systems
11:11 Setting up efficient communication systems
11:35 Setting up email addresses
11:56 Setting up a mobile phone
12:13 Setting up a shared calendar
12:38 Setting up an online discussion board
13:19 Where to find DIY tools and templates for pre-planning – and how to get them for free